A program for registering working hours (RCP) and managing vacations online is a modern solution that can be applied in both small and large companies. Here are 5 benefits of implementing an RCP program in your company.
A well-chosen tool for recording vacation time and registering employee attendance, thanks to integration with popular office software – corporate messaging tools, or project management programs – allows you to create a practical infrastructure. This infrastructure ensures that the exchange of necessary data within the company is fast and smooth, and the collected information about working hours and the reports generated from them are error-free and accessible at any time from any device with an internet connection.
What is online time tracking?
A time tracking program is a tool that supports the HR department in managing documents related to vacation requests, timesheets, attendance lists, and other matters related to worked hours. The RCP program collects employee information in the cloud, allowing authorized individuals to access the information they need, regardless of location or device.
Since time tracking programs store archival data about worked hours, it is always possible to generate a work time report for a selected group of employees for a specific period.
These are just some of the basic advantages of using online time tracking programs. The software not only saves the HR department’s time but also speeds up the exchange of information throughout the organization, boosts work efficiency, helps better plan projects in time, and provides employees access to their vacation limits and timesheets. This way, they always know how many days off they have left and whether they are working the required hours.
Advantages of electronic time tracking
- Electronic attendance list
Since the time tracking program collects data about the start and end of work, it is possible to generate an attendance list for all employees.
All employees can check the attendance list for the current day, which helps better plan their workday. This is also a practical solution in case of any health or life-threatening situations.
In the event of a fire, the use of the electronic attendance list allows for quick verification if everyone has left the building. During a pandemic, the attendance list is also useful. Collecting archival attendance data allows for quick verification of who was in the office at the time when an employee got sick, helping to identify those at risk.
- Notifications about vacation requests and their status
The lengthy approval process for vacation requests is one of the reasons work in companies moves slowly. Before each interested party submits their request, it will be reviewed, accepted, and then the decision will be returned to the employee – a lot can happen in between.
An electronic vacation management program solves this problem. Vacation requests can be submitted via a web application, mobile app, or integrated with Slack. Additionally, when a request is submitted, those responsible for processing it can be notified via email and messaging.
When the manager approves or rejects a vacation request, the employee is notified via a message. This system makes it much faster and easier to plan vacations. Excluding the HR department from this process saves a lot of time both for HR and for employees requesting time off.
Since every employee has access to their vacation limits and the team’s vacation calendar, they can check at any time how much time off they have left and when, considering their colleagues’ vacations, they can take time off.
- Notifications about tardiness and overtime
Tardiness may seem like a minor issue, just a few minutes. However, those few minutes each day can accumulate to an hour of work each month. Additionally, not holding tardy employees accountable can have a devastating effect on team morale. “If others aren’t facing consequences, why should I try?” The truth is that tracking employee tardiness is a tedious and time-consuming task.
Fortunately, the Calamari online time tracking program allows managers to set up notifications that alert them when one of their subordinates is late. The work time report will also clearly show employees who start their work late. This makes it quick and easy to find these employees and address the issue.
Managers can also receive notifications when their employees do not log out of work at a designated time. This helps them identify who is working overtime and who may be at risk of burnout. This allows them to take action before any negative consequences arise.
- Managing remote employees and freelancers
Working from home comes with many conveniences but also brings new doubts and challenges. One of them is finding a way to ensure that employees are actually working without showing distrust.
Using a time tracking program helps solve this problem in a way that benefits both parties. The employer has confidence that the employee is performing their work, while the employee can prove their work as needed.
For freelancers, the program helps track the actual time spent on a project, which later influences the amount of compensation for the work done. In this case, both parties benefit from the RCP online tool.
- Assistance in project planning
A well-planned project calendar can improve company efficiency and performance and prevent wasting time when, due to poor planning, a project has to be halted because key employees are on vacation.
Vacation management programs that provide online vacation plans and calendars help solve this problem. They make it easier to determine when most people take time off and when it is unwise to start new projects.
Depending on the company’s vacation policy, they can also inform employees in advance when the company does not allow vacations and when they are encouraged.
Time savings through thoughtful planning is one of the simplest and most cost-effective ways to quickly and effectively increase organizational productivity.
Summary
A program for electronic time tracking is a step toward technological advancement that more and more companies are adopting. If you want to improve your organization’s productivity, speed up its operations, and easily eliminate problems related to tardiness, overworking, and inefficient project planning, choose an online time tracking program like Calamari Clock In and Calamari Leave.